DescriptionRENFREW VICTORIA HOSPITAL Administrative Coordinator, Business Development and Capital Projects (Permanent, Full-Time) Posting Number: 25-63
Date: June 19, 2025
The Renfrew Victoria Hospital (RVH) is a 55-bed, fully accredited facility located just 45 minutes west of Ottawa, serving a catchment area of over 60,000. Part of the Renfrew and Area Health Village, RVH provides medical, surgical and complex continuing care as well as extensive ambulatory care with over 30,000 emergency and clinic visits per year.
In this role you will enjoy perks like a generous health & benefits package, an on-site modern gym open 24/7, and outstanding staff recognition, appreciation and wellness activities. We offer an Education Fund accessible for all employees each year to further their education and certifications.
We are people who provide excellent care for patients and their families, who support each other and our teams, keep each other safe, and are committed to our reputation as a model of excellence in health care. We are very proud of our high retention of staff and are continuously grateful for the amazing support of our community.
Come join us! As a result of our growth at RVH, we are hiring a new Permanent, Full-Time Administrative Coordinator, Business Development and Capital Projects.
Pay Grid: $34.12-$41.47/hour
The Administrative Coordinator of Business Development and Capital Projects plays a pivotal role in supporting the planning, execution, and advancement of capital projects. This role is responsible for administering the lease portfolio, preparing and coordinating business proposals, executive level business support, and other special projects. In addition, this role would maintain accurate records of the organization’s capital assets, support the capital budgeting process and assist with advancement in business development.
QualificationsIf you do not have experience with all the below but think you could do a great job, please apply – we want to hear from you.
Duties will include but are not limited to:
• Support the team through the planning, budgeting, and scheduling of capital projects from concept through completion.
• Coordinate with internal departments, consultants, and contractors to ensure timely and cost-effective project delivery.
• Track project milestones, deliverables, and expenditures; support CFO with regular status reports.
• Maintain records for government reporting and reconciliation.
• Liaise and administratively support Capital Project Leads.
• Support procurement process including preparation of Request for Proposals.
• Administrative support in advancing projects through governmental Hospital Capital Planning
• Maintain and update the organization’s lease portfolio, including lease agreements, renewals, and compliance tracking.
• Analyze lease data to identify cost-saving opportunities and ensure alignment with space utilization goals.
• Under the direction of the CFO, coordinate the annual capital budgeting process, including the collection, review, and consolidation of departmental capital requests.
• Prepare capital budget reports and forecasts for senior leadership and stakeholders.
• Monitor capital expenditures against approved budgets and report variances, to ensure capital purchases are completed in the current fiscal year where appropriate.
• Under direction of CFO, track deliverables and adherence to timelines and ensure deadlines are met.
• Collaborate with internal teams and external partners to gather information, resolve issues, and ensure project success.
• Draft internal communications and updates related to project progress and outcomes.
• Provide high-level administrative support to CFO, including scheduling, correspondence, and meeting coordination.
• Provide administrative support to the development of business development strategies and annual plans.
• Provide support to the development and maintain master list of business cases.
Qualifications:
Equivalent experience in lieu of formal qualifications will be considered.
• Diploma in business administration or equivalent experience
• Highly effective verbal and written communicator – often first point of contact with external and internal stakeholders
• Capital project coordination experience (projects >$2M) is a definite asset.
• Flexible and adaptable with ability to manage multiple projects simultaneously in an environment of rapid change.
• Motivated self-starter, solutions-oriented leader.
• Superior interpersonal, analytical and organizational skills
• A commitment to ongoing education and self-development.
• Demonstrated commitment to the Hospital’s mission, vision and values.
• Criminal record check is mandatory.
Everyone is Welcome RVH is dedicated to building an inclusive workforce that comprises individuals who have an array of identities, abilities, background, culture, skills, perspectives, and experiences that are representative of our current and evolving population. We are passionate about fostering a workplace where all people feel welcome, can reach their full potential, and contribute their unique perspectives and experience to the success of the team. Qualified applicants are invited to submit their resumes to hr@renfrewhosp.com , on our website at www.renfrewhosp.com/jobpostings. Compliance with RVH vaccination policy and a recent satisfactory police record check are required. Only candidates selected for interview will be contacted. RVH is an equal opportunity employer, committed to meeting needs under the Canadian Charter of Rights and Freedom, the Ontario Human Rights Code, and the Accessibility for Ontarians with Disabilities Act. Applicants requiring accommodation should contact Human Resources at (613) 432-4851.
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If you do not have experience with all the below but think you could do a great job, please apply – we want to hear from you.
Duties will include but are not limited to:
• Support the team through the planning, budgeting, and scheduling of capital projects from concept through completion.
• Coordinate with internal departments, consultants, and contractors to ensure timely and cost-effective project delivery.
• Track project milestones, deliverables, and expenditures; support CFO with regular status reports.
• Maintain records for government reporting and reconciliation.
• Liaise and administratively support Capital Project Leads.
• Support procurement process including preparation of Request for Proposals.
• Administrative support in advancing projects through governmental Hospital Capital Planning
• Maintain and update the organization’s lease portfolio, including lease agreements, renewals, and compliance tracking.
• Analyze lease data to identify cost-saving opportunities and ensure alignment with space utilization goals.
• Under the direction of the CFO, coordinate the annual capital budgeting process, including the collection, review, and consolidation of departmental capital requests.
• Prepare capital budget reports and forecasts for senior leadership and stakeholders.
• Monitor capital expenditures against approved budgets and report variances, to ensure capital purchases are completed in the current fiscal year where appropriate.
• Under direction of CFO, track deliverables and adherence to timelines and ensure deadlines are met.
• Collaborate with internal teams and external partners to gather information, resolve issues, and ensure project success.
• Draft internal communications and updates related to project progress and outcomes.
• Provide high-level administrative support to CFO, including scheduling, correspondence, and meeting coordination.
• Provide administrative support to the development of business development strategies and annual plans.
• Provide support to the development and maintain master list of business cases.
Qualifications:
Equivalent experience in lieu of formal qualifications will be considered.
• Diploma in business administration or equivalent experience
• Highly effective verbal and written communicator – often first point of contact with external and internal stakeholders
• Capital project coordination experience (projects >$2M) is a definite asset.
• Flexible and adaptable with ability to manage multiple projects simultaneously in an environment of rapid change.
• Motivated self-starter, solutions-oriented leader.
• Superior interpersonal, analytical and organizational skills
• A commitment to ongoing education and self-development.
• Demonstrated commitment to the Hospital’s mission, vision and values.
• Criminal record check is mandatory.
Everyone is Welcome RVH is dedicated to building an inclusive workforce that comprises individuals who have an array of identities, abilities, background, culture, skills, perspectives, and experiences that are representative of our current and evolving population. We are passionate about fostering a workplace where all people feel welcome, can reach their full potential, and contribute their unique perspectives and experience to the success of the team. Qualified applicants are invited to submit their resumes to hr@renfrewhosp.com , on our website at www.renfrewhosp.com/jobpostings. Compliance with RVH vaccination policy and a recent satisfactory police record check are required. Only candidates selected for interview will be contacted. RVH is an equal opportunity employer, committed to meeting needs under the Canadian Charter of Rights and Freedom, the Ontario Human Rights Code, and the Accessibility for Ontarians with Disabilities Act. Applicants requiring accommodation should contact Human Resources at (613) 432-4851. |