Salary Scale: |
$29.15 - $33.51 / hours + benefits |
DescriptionRENFREW VICTORIA HOSPITAL
Procurement Coordinator
The Renfrew Victoria Hospital (RVH) is a 55-bed, fully accredited facility located just 45 minutes west of Ottawa, serving a catchment area of over 60,000. Part of the Renfrew and Area Health Village, RVH provides medical, surgical and complex continuing care as well as extensive ambulatory care with over 30,000 emergency and clinic visits per year.
In this role you will enjoy perks like a generous health & benefits package, education funds every year, an on-site modern gym open 24/7, and outstanding staff recognition, appreciation and wellness activities. We offer an Education Fund accessible by all employees each year to further their education and certifications.
We are people who provide excellent care for patients and their families, who support each other and our teams, keep each other safe, and are committed to our reputation as a model of excellence in health care. We are very proud of our high retention of staff and are continuously grateful for the amazing support of our community.
Come join us! We are hiring a Permanent, Full-Time Procurement Coordinator.
Rate: $29.15 - $33.51/hour + benefits
Reporting to the Manager, Material Management at RVH, the Procurement Coordinator is responsible for the procurement of materials, equipment, and services. They investigate new sources of supply, evaluating quotes while ensuring policies and procedures are followed, solving problems and monitoring supplier performance.
QualificationsDuties will include but are not limited to:
• Process Special Order purchase requisitions from Clinical areas, along with Replenishment Stocking orders, ensuring timely delivery and communication updates: while ensuring vendor contracts are adhered to as well as PO accuracy with pricing.
• Support Manager, Material Management with Capital Process / PO’s / tracking.
• Monitors EDI portal - GHX exchange for PO transactions and resolves discrepancies
• Support Clinical Managers on quote requests with appropriate vendors. Research new and/or substitute products as required, analysing options and providing recommendations. Ensure appropriate approvals are received.
• Coordinate supply and/or service contracts and evaluate performance against objectives.
• Liaise with Department Heads, identify needs, evaluate, select, and commit products to appropriate sourcing channels.
• Generate, review and follow up with open purchase orders and vendor back-order report and ensure follow-up action is taken to close or clear. Acts as a procurement resource for Clinical Managers.
• Manage trials and evaluations of supplies and equipment.
• Monitor contract performance, outstanding orders, returns, recalls, safety alerts, receiving, and invoicing problems related to purchasing. Ensure contracts are in place prior to expiration.
• Maintain relationships with stakeholders and vendors regarding substitutions, equivalents, product complaints, quality assurance issues, recalls, and vendor issues.
• Supports the team with periodic and annual inventory counts and reconciliations.
• Monitors and replenishes printable inventory forms.
• Process inventory adjustments / cycle counting transactions in Dynamics.
• Liaises with Finance to resolve invoice discrepancies and reconciling reports
• Processes courier shipments for send-out if required.
• Participates in staff meetings and attends committee meetings as assigned
• Assists with other administrative functions as assigned by Manager, Material Management.
Qualifications:
• Minimum 3 years’ experience in Procurement / Inventory Management / Contract Management
• Minimum one (1) year college certificate in Business, Accounting or Procurement-related field. Graduate of an approved course in Materials Management through Ontario Public Buyers Association (OPBA), National Institute of Governmental Purchasing (NIGP), or Purchasing Management association of Canada (PMAC) would be an asset.
• Familiarity with contract law and public tendering processes.
• Knowledge of Great Plains & GHX software is a definite asset; knowledge of equivalent software is an asset.
• Knowledge of medical/surgical supplies and equipment is an asset.
• Ability to multi-task and work in a busy environment.
• Ability to prioritize and carry out various job functions within several departments, ensuring all deadlines are met in a timely fashion.
• Excellent attention to detail, organizational, problem solving, and communication skills (oral/written).
• Computer skills related to Microsoft Excel and knowledge of computerized inventory management system required (Intermediate Excel experience required – e.g., pivot tables, VLOOKUP – a test will be administered).
Everyone is Welcome
RVH is dedicated to building an inclusive workforce that comprises individuals who have an array of identities, abilities, background, culture, skills, perspectives, and experiences that are representative of our current and evolving population. We are passionate about fostering a workplace where all people feel welcome, can reach their full potential, and contribute their unique perspectives and experience to the success of the team. This posting is an existing vacancy.
Qualified applicants are invited to submit their resumes to hr@renfrewhosp.com , on our website at www.renfrewhosp.com/jobpostings. Compliance with RVH vaccination policy and a recent satisfactory Criminal Record Check are required. Only candidates selected for interview will be contacted. RVH is an equal opportunity employer, committed to meeting needs under the Canadian Charter of Rights and Freedom, the Ontario Human Rights Code, and the Accessibility for Ontarians with Disabilities Act. Applicants requiring accommodation should contact Human Resources at (613) 432-4851.
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Duties will include but are not limited to:
• Process Special Order purchase requisitions from Clinical areas, along with Replenishment Stocking orders, ensuring timely delivery and communication updates: while ensuring vendor contracts are adhered to as well as PO accuracy with pricing.
• Support Manager, Material Management with Capital Process / PO’s / tracking.
• Monitors EDI portal - GHX exchange for PO transactions and resolves discrepancies
• Support Clinical Managers on quote requests with appropriate vendors. Research new and/or substitute products as required, analysing options and providing recommendations. Ensure appropriate approvals are received.
• Coordinate supply and/or service contracts and evaluate performance against objectives.
• Liaise with Department Heads, identify needs, evaluate, select, and commit products to appropriate sourcing channels.
• Generate, review and follow up with open purchase orders and vendor back-order report and ensure follow-up action is taken to close or clear. Acts as a procurement resource for Clinical Managers.
• Manage trials and evaluations of supplies and equipment.
• Monitor contract performance, outstanding orders, returns, recalls, safety alerts, receiving, and invoicing problems related to purchasing. Ensure contracts are in place prior to expiration.
• Maintain relationships with stakeholders and vendors regarding substitutions, equivalents, product complaints, quality assurance issues, recalls, and vendor issues.
• Supports the team with periodic and annual inventory counts and reconciliations.
• Monitors and replenishes printable inventory forms.
• Process inventory adjustments / cycle counting transactions in Dynamics.
• Liaises with Finance to resolve invoice discrepancies and reconciling reports
• Processes courier shipments for send-out if required.
• Participates in staff meetings and attends committee meetings as assigned
• Assists with other administrative functions as assigned by Manager, Material Management.
Qualifications:
• Minimum 3 years’ experience in Procurement / Inventory Management / Contract Management
• Minimum one (1) year college certificate in Business, Accounting or Procurement-related field. Graduate of an approved course in Materials Management through Ontario Public Buyers Association (OPBA), National Institute of Governmental Purchasing (NIGP), or Purchasing Management association of Canada (PMAC) would be an asset.
• Familiarity with contract law and public tendering processes.
• Knowledge of Great Plains & GHX software is a definite asset; knowledge of equivalent software is an asset.
• Knowledge of medical/surgical supplies and equipment is an asset.
• Ability to multi-task and work in a busy environment.
• Ability to prioritize and carry out various job functions within several departments, ensuring all deadlines are met in a timely fashion.
• Excellent attention to detail, organizational, problem solving, and communication skills (oral/written).
• Computer skills related to Microsoft Excel and knowledge of computerized inventory management system required (Intermediate Excel experience required – e.g., pivot tables, VLOOKUP – a test will be administered).
Everyone is Welcome
RVH is dedicated to building an inclusive workforce that comprises individuals who have an array of identities, abilities, background, culture, skills, perspectives, and experiences that are representative of our current and evolving population. We are passionate about fostering a workplace where all people feel welcome, can reach their full potential, and contribute their unique perspectives and experience to the success of the team. This posting is an existing vacancy.
Qualified applicants are invited to submit their resumes to hr@renfrewhosp.com , on our website at www.renfrewhosp.com/jobpostings. Compliance with RVH vaccination policy and a recent satisfactory Criminal Record Check are required. Only candidates selected for interview will be contacted. RVH is an equal opportunity employer, committed to meeting needs under the Canadian Charter of Rights and Freedom, the Ontario Human Rights Code, and the Accessibility for Ontarians with Disabilities Act. Applicants requiring accommodation should contact Human Resources at (613) 432-4851.
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